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Timing, Set Up, and Tear Down
Q. Do we need to account for setup/break down in our
contracted time period?
A. Yes, from the moment you or any of your vendors step
foot on Texas Discovery Gardens property your contracted
time begins. Please note that on average it takes two
(2) hours for setup and one (1) hour for break down.
Q. Is setup and break down included in the rental of
tables and chairs?
A. No, setup/breakdown is not included in the rental of
our equipment. This is usually done by your caterer or a
third party vendor like James Johnson, whom most of my
clients contract with for setup/breakdown/cleanup
services. James can be reached at 469.767.4398.
Vendor Equipment and Supplies Drop Off and Pick Up
Q. Is it okay if my vendors drop off items for my event
before the scheduled contract time?
A. Unfortunately, we have several events that take place
at TDG throughout the day and cannot allow any items for
to be dropped off before your contracted time period.
Any items that come before that time will start your
contracted time period and will be assessed a fee of
$200.00 per hour for additional time used.
Q. Can my vendors pick up their equipment on the
following business day or do they have to pick it up on
the day/night of the event?
A. All equipment, decorations, linens, etc. must be
picked up by the end of your contracted event rental
time. TDG does not store any equipment left behind. TDG
will impose a $200.00 per hour storage fee for any
equipment that is left on our property past your
approved contracted rental period. This fee will be
deducted from your damage deposit.
Security
Q. Is security required at my event?
A. Yes, one (1) officer per every 200 guests is
required. You can reserve security through TDG at a rate
of $40.00 per hour per officer or you can contact TDG’s
approved security vendor Platinum Security at
214.365.9499.
Catering and Alcohol Services
Q. Do we have to use one of your approved caterers?
A. Although it is preferred, you may use an outside
caterer for an additional fee of $250. Please note: The
caterer you use must be licensed and meet our insurance
requirements.
Q. Can we bring in our own alcohol?
A. Yes, you can supply your own alcohol; however, it
must be served by a TABC certified server. Please note
that if you are interested in doing a cash bar, you must
have a seller’s permit to do so. Please contact the TABC
for detailed information at 214.678.4000.
Inclement Weather and Tenting
Q. What happens if it rains and I have scheduled an
outside wedding?
A. In the event that there is inclement weather or you
suspect inclement weather on the day of your event, we
suggest that you book the Grand Hall for backup or have
a backup plan. TDG does not give refunds due to
inclement weather.
Q. Can we have a tent setup in the Gardens?
A. Yes, tent setup is allowed with a few provisions: No
staking of the grass or ground is allowed. If a tent is
brought in, you can use sandbags or water barrels
depending on the location of the proposed tent. Please
advise Event Coordinator of any plans to use a tent for
specific information.
Garden Visitors and Other Garden Events
Q. Will the general public be allowed into the Gardens
while my event is taking place?
A. Texas Discovery Gardens is a public facility. If your
event is scheduled during regular business hours there
is a possibility the general public will be touring the
property. Please check with the Event Coordinator to
discuss TDG’s operating hours.
Q. Will another event be taking place at the same time
as my event?
A. It is not likely that we will have two events taking
place at the same time; however, it is possible. In the
event that there are two events taking place at the same
time we will do everything in our power to keep the
events separate as not to interfere with each other.
Bride and Groom Send Off
Q. What can we use for our send off? Are sparklers ok?
A. We allow birdseed and bubbles only for your send off
from the Gardens. Sparklers are not allowed in the
Gardens or anywhere around its premises due to fire
hazards.
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